Behavioral Health Billing Made Simple
Professional invoicing and insurance claims built specifically for therapists, counselors, and behavioral health organizations.
Two Ways to Bill Smarter
Choose the solution that fits your practice — straightforward desktop invoicing or cloud-powered insurance claims.
MindfulBilling
A lightweight desktop app for creating professional invoices, managing clients, and generating CMS-1500 insurance claim PDFs — no subscription needed.
- ✓ One-time purchase — $49.99
- ✓ Windows & macOS
- ✓ Invoice creation & PDF generation
- ✓ CMS-1500 claim PDF generation
- ✓ Insurance payer management
- ✓ Per-client encrypted claim PDFs
- ✓ Client & entity management
- ✓ Pre-loaded CPT codes
- ✓ Free updates for 1 year
MindfulBilling Pro
A full-featured cloud platform with electronic insurance claims submission, clearinghouse integration, and multi-practitioner support.
- ✓ Everything in Desktop, plus:
- ✓ Electronic claims (EDI 837P)
- ✓ Clearinghouse integration
- ✓ ERA 835 remittance processing
- ✓ Multi-practitioner support
- ✓ HIPAA-compliant cloud storage
- ✓ Starting at $29.99/month
Built for Behavioral Health
Every feature is designed around the workflows of therapists, counselors, and behavioral health organizations.
CPT & ICD-10 Code Library
Pre-loaded with common behavioral health codes — 90834, 90837, H0038, T1016, and more. Add custom codes and rates for your practice.
Professional Invoicing
Create, edit, and track invoices with auto-generated numbers, detailed line items, and one-click PDF generation. Manage drafts, sent, paid, and overdue statuses.
Client & Entity Management
Maintain detailed client records and manage multiple billing entities — insurance companies, agencies, and referral sources in one place.
Time & Service Tracking
Precise 15-minute increment tracking across psychotherapy, CBRS, case management, crisis intervention, and peer support services.
Multi-Location Support
Track services across multiple sites with city-based delivery tracking. Ideal for community-based behavioral health and multi-site organizations.
Dashboard & Reporting
Real-time overview of invoice statuses, revenue analytics, and practice performance. Quick stats on outstanding and collected revenue.
CMS-1500 Claim Forms
Generate standard CMS-1500 insurance claim PDFs directly from client records with per-client password encryption and insurance payer management.
Simple, Transparent Pricing
No hidden fees. No surprise charges. Choose the plan that fits your practice.
MindfulBilling
- ✓ Lifetime license
- ✓ Windows & macOS
- ✓ Invoice creation & PDF export
- ✓ CMS-1500 claim PDF generation
- ✓ Insurance payer management
- ✓ Password-protected claim PDFs
- ✓ Client management
- ✓ CPT code support
- ✓ Email support
- ✓ Free updates for 1 year
- ✓ 30-day money-back guarantee
MindfulBilling Pro
- ✓ Everything in Desktop, plus:
- ✓ Cloud-based — access anywhere
- ✓ Insurance claims submission
- ✓ Clearinghouse integration
- ✓ ICD-10 & CPT code library
- ✓ Billing automation
- ✓ HIPAA-compliant cloud storage
- ✓ Priority support
MindfulBilling Pro
- ✓ Everything in Pro Solo, plus:
- ✓ Up to 5 practitioner accounts
- ✓ Multi-provider scheduling
- ✓ Practice-wide reporting
- ✓ Revenue analytics
- ✓ Role-based access control
$119.99/month for large practices & organizations
Insurance Claims Made Easy
Desktop generates CMS-1500 paper claim PDFs with per-client password encryption. Pro adds electronic EDI 837P submission through your clearinghouse.
CMS-1500 Claim PDFs
Generate standard CMS-1500 insurance claim PDFs with payer management and per-client password encryption. Available in Desktop and Pro.
Electronic Claims PRO
Submit EDI 837P professional claims electronically through your clearinghouse with a single click.
Clearinghouse Integration PRO
Connect your existing Office Ally, Availity, or Change Healthcare account. No vendor lock-in.
ERA Remittance PRO
Process ERA 835 remittance data. See claim statuses and payment postings in your dashboard.
Designed for Your Practice
From solo therapists to large behavioral health organizations, MindfulBilling scales with you.
Solo Therapists
Streamline your private practice billing with tools built for individual mental health practitioners. Spend less time on paperwork, more time with clients.
Group Practices
Manage multiple clinicians and service types with comprehensive tracking, multi-provider scheduling, and practice-wide reporting.
Community Mental Health
Handle complex multi-location billing with support for diverse service delivery models including CBRS, crisis intervention, and peer support.
Behavioral Health Orgs
Scale your billing operations with enterprise features, role-based access, revenue analytics, and unlimited practitioner support.
Case Management
Track diverse service delivery models including case management, peer support, and crisis intervention with appropriate billing codes.
Peer Support Services
Bill for specialized peer services with H0038 and recovery-focused codes designed for peer support delivery models.
Get Started in Minutes
From sign-up to your first invoice in four simple steps.
Choose Your Plan
Desktop for simple invoicing or Pro for insurance claims and cloud access.
Set Up Your Practice
Configure billing codes, add your clients, and customize your invoice templates.
Connect & Bill
Desktop: generate CMS-1500 claim PDFs. Pro: link your clearinghouse to submit claims electronically.
Get Paid
Generate invoices, submit claims, and track payments from one platform.
Frequently Asked Questions
Common questions about MindfulBilling for behavioral health practices.
MindfulBilling is HIPAA-compliant billing software built specifically for therapists, counselors, and behavioral health organizations. It is available as a desktop application ($49.99 one-time) for invoicing and CMS-1500 insurance claim PDF generation, or as MindfulBilling Pro, a cloud-based platform with electronic insurance claims submission and clearinghouse integration starting at $29.99 per month.
Yes. MindfulBilling Desktop generates CMS-1500 insurance claim PDFs with per-client password encryption, ready for paper or portal submission. MindfulBilling Pro adds electronic claims submission via EDI 837P format and integrates with your clearinghouse (Office Ally, Availity, Change Healthcare, and others) to submit claims and receive ERA 835 remittance data directly within the platform.
Yes. MindfulBilling is designed with HIPAA compliance built in. Data is encrypted at rest and in transit, hosted on AWS cloud infrastructure with full audit trail logging, and includes role-based access control for multi-practitioner environments.
MindfulBilling comes pre-loaded with common behavioral health CPT codes including 90834 (Individual psychotherapy, 45 min), 90837 (Individual psychotherapy, 60 min), H0038 (Peer support services), T1016 (Case management), and many more. You can also add custom codes and rates. MindfulBilling Pro includes a full ICD-10 code library.
MindfulBilling Desktop is a one-time purchase of $49.99 with a lifetime license. MindfulBilling Pro starts at $29.99/month for solo practitioners, $79.99/month for group practices (up to 5 practitioners), and $119.99/month for unlimited practitioners. A free trial is available for MindfulBilling Pro.
MindfulBilling Desktop is a one-time purchase application for Windows and macOS that handles invoice creation, client management, PDF generation, CMS-1500 claim PDF generation, insurance payer management, and per-client encrypted claim PDFs. MindfulBilling Pro is a cloud-based subscription that adds electronic claims submission (EDI 837P), clearinghouse integration, ERA 835 remittance processing, HIPAA-compliant cloud storage, multi-practitioner support, and billing automation.
Ready to Simplify Your Billing?
Start with MindfulBilling Desktop for $49.99 or go Pro with insurance claims starting at $29.99/month.
View All Products →Because your focus should be on healing, not paperwork.